Receipts: what to keep and how to capture them
A simple habit for receipts that works on paper or on a phone.
Bookkeeping · Version 1 · 2 min read · Reviewed by Meridian Review Team · Sep 15, 2026
Why receipts matter
A receipt shows what was bought, when and from whom. It supports the number in your books.
What to capture
- Date, vendor and amount, readable.
- For business meals or travel, a short note of the purpose.
A habit that works
- Capture the receipt the day you get it, on your phone.
- Name or file it the same week.
- Keep the digital copy in one place.
Paper receipts
Thermal paper fades. Photograph it soon and keep the image.
How long to keep records
Retention rules depend on the record and your situation. Ask your preparer how long to keep yours.
Privacy
Do not post receipts in public. Send them through the secure portal if your preparer asks for them.